Your name, contact details (ie address, home and mobile phone numbers, email address) and emergency contacts (ie name, relationship and home and mobile phone numbers) |
To enter into/perform the employment contract
Legitimate interest:to maintain employment records and good employment practice |
To enter into/perform the employment contract |
Details of salary and benefits, bank, social security number and tax information, your age |
To perform the employment contract including payment of salary and benefits
Legitimate interests: to maintain employment records and to comply with legal, regulatory and corporate governance obligations and good employment practice |
To ensure you receive the correct pay and benefits
Information shared with our payroll administrators referred to Section 5 above and with the relevant official authorities |
Details of your spouse/partner and any dependants |
To perform the employment contract including employment-related benefits, eg private medical insurance, life assurance and pension |
To ensure you receive the correct pay and benefits
Information shared with our payroll administrators referred to Section 5 above and with the relevant official authorities |
Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information |
To enter into/perform the employment contract
To comply with our legal obligations
Legitimate interest:
to maintain employment records
To carry out obligations and exercise rights in employment law
For reasons of substantial public interest (preventing or detecting unlawful acts) |
To carry out right to work checks
Information may be shared with official authorities |
A copy of your driving licence |
To perform the employment contract
To comply with our legal obligations To comply with the terms of our insurance |
To ensure that you have a valid driving licence in case you need it for the job
Information may be shared with our insurer |
Information in your sickness and absence records (including sensitive personal information regarding your physical and/or mental health) |
To perform the employment contract including employment-related benefits To comply with our legal obligations
Legitimate interests:
to maintain employment records and to comply with legal, regulatory and corporate governance obligations and good employment practice, to ensure safe working practices
To carry out and exercise obligations and rights in employment and social security law |
To maintain employment records, to administer sick pay entitlement, to follow our policies and to facilitate employment-related health and sickness benefits
To comply with our legal obligations to you as your employer
Information shared with your doctors, with medical and occupational health professionals we engage and with our insurance benefit administrators |
Information about your performance at work, including but not limited to complaints raised by or involving you, information on conduct issues involving you, details of your appraisals and performance reviews, details of your performance management/improvement plans (if any) |
To perform the employment contract To comply with our legal obligations Legitimate interests: to maintain employment records and to comply with legal, regulatory and corporate governance obligations and good employment practice to ensure safe working practices |
For staff administration, to follow our policies and to deal with grievance matters to monitor staff performance and conduct and to deal with disciplinary and grievance matters Information shared with relevant managers, HR personnel and advisors we may engage |
Details of your time and attendance records both from you and from our access control systems referred to in Section 4 above. |
To perform the employment contract
Legitimate interest: to monitor and manage staff access to our systems and facilities and to record staff absences |
For payroll and staff administration and assessments, to follow our policies and to monitor staff performance and attendance
Information shared with relevant managers, HR personnel |
Information about your use of our IT, communication and other systems
Where we do actively monitor your use of our systems, you will receive further notice of this practice
Where we do not actively monitor your use of our systems, we are able to do so retroactively |
Legitimate interests:
to monitor and manage staff access to our systems and facilities
to protect our networks, and personal data of employees and customers/clients, against unauthorised access or data leakage
to ensure our business policies, such as those concerning security and internet use, are adhered to for operational reasons, such as maintaining employment records, recording transactions, training and quality control to ensure that commercially sensitive information is kept confidential
to check that restrictions on your activities that apply after your employment has ended (post-termination restrictions or restrictive covenants) are being complied with
for security vetting and investigating complaints and allegations of criminal offences
for statistical analysis
to prevent unauthorised access and modifications to our systems
as part of internal and external investigations by regulatory bodies, or in connection with legal proceedings or requests |
To protect and carry out our legitimate interests (see adjacent column)
Information shared with relevant managers, HR personnel, consultants we may engage and relevant official authorities. |
Your image, in photographic and video form
Where we do use CCTV, you will receive further notice of this practice |
Legitimate interests:
to monitor and manage staff access to our premises, systems, tools, equipment and facilities and to maintain a high level of security |
To protect and carry out our legitimate interests (see adjacent column)
Information shared with HR, IT and security personnel |
Any other information |
Legitimate interests:
for the establishment, exercise or defence of legal claims, such as defending any legal claims that may be brought against us in connection with your employment, or in establishing, bringing or pursuing any claim against you, eg to enforce post-termination restrictions. |
To protect and carry out our legitimate interests (see adjacent column)
This will typically involve passing information on to our legal advisers, who will be under strict professional and contractual duties of confidentiality. |