T&E Accounts Payable Specialist (VMD and T&E)

Finance - Amsterdam / Permanent

We believe in a future where inner cities are free of cars, congestion and pollution. By offering our dockless electrical scooters and bikes as convenient alternatives for short-distance travel, we believe we can make that future possible. Our mission is to free our cities with clean rides for everyone in Europe and beyond. Founded in Europe, Dott is comprised of a highly experienced team of inquisitive minds in mobility and tech. What we do today has a tangible impact on tomorrow. We reached our in-house sustainability target of 100% renewable energy, and ensure equitability in our communities through collaborating with city charities, officials and safety boards. As the Accounts Payable specialist you are part of a dynamic team that manages the daily finance operations for our headquarters and multiple entities. Your main responsibility will be ensuring that Dott’s expenses and corporate card expenditure are recognised in accordance with our policy,  as well as reviewing the quality control of our vendors. Our travel and expense stream involves multiple companies and types of costs, so be prepared for some complex activities! Next to processing and reviewing transactions you will work on projects that will help design the quality, structure and timeliness of our travel and expense, and Vendor Master Data process. With this dual focus you will have a key-role in the steady delivery and improvement of high quality and timely financial insights.

What you'll do

  • Work together with the accounting manager to determine, amend and improve the travel and expense and corporate card and VMD process
  • Support with the integration of a travel and expense and corporate card new system and policy
  • Ensure transactions are accurate and in line with our travel and expense and corporate card policy
  • Review T&E and Corporate Card transactions for all our entities
  • Liaising with our Treasury Manager to resolve issues and strengthen the process.
  • Monitoring and resolving queries through the mailbox and ticketing system
  • Create and maintain travel and expense reports and reconciliations
  • Support in month end and closing procedures as well as year-end closing
  • Support in providing documentation requirements for audits
  • Accurately process supplier and customer setups and maintenance per department policies and procedures

What you'll need

  • Travel and Expense and Vendor Master Data experience in similar or related role
  • Understanding of core accounting principles related to IFRS
  • Experience in a fast-past scale-up environment or mature corporate environment
  • Self starter with the ability to be logical and objective
  • Strong written and verbal communication
  • Data drive and ability to prioritize workload 
  • Experience working in Travel systems such as Concur
  • Experience working in ERP systems preferably SAP, or Oracle
  • Advanced knowledge of Excel

What’s in it for me? 🌎  An international environment: over 55 nationalities across 9 countries: Belgium, Netherlands, France, Germany, Poland, Spain, Italy, Finland Norway and the UK.   🌿 Impact : An Opportunity to play your part working for a company that is actively addressing some of the current climate concerns worldwide, doing everything we can to be as sustainable as possible. 💡 Opportunities to learn : You will have an opportunity to learn from some of the best Engineers in the industry working on cutting edge technologies that did not exist a number of years ago.  ❓Transparency: Weekly Q&A sessions with our leadership, honest discussions about how we are progressing and our  💜 People-first: We are here to support all of our employees, and have partnered with MindMatters to ensure our employees mental health is top of mind in these difficult times. Benefits we offer: 🏡 Tailor-made remote policy: Flexible working environment, do you want to work fully remote? Two days from the office? Or fully in the office? It's your choice, just let us know!  🪑 Assistance with a WFH station 💰 A fair and competitive salary package 🚀 Employee Stock/Equity plan  🌍 Relocation package and visa sponsorship available  👶 Parental policy Closing & equal opportunities employer statement Come as you are Dott is an equal opportunities employer. We invest in diversity, ensure equality and encourage expression. We have a zero-tolerance policy for harassment, bias or discrimination towards applicants and employees.  Want to join us for the ride? Let’s do this right – together.